Privacy Policy

As of 19 June 2026

Kybera Group (UK) Limited (“we”, “us”, or “our”) is committed to protecting and respecting your privacy.

This policy explains how we collect, use, store, and protect personal data when you visit our website, contact us, or apply for a role.

1. Who We Are

Kybera Group (UK) Limited
Registered in England & Wales
Company Number: 16424627
Registered Office: Floor 3, 32 Old Burlington Street, W1S 3AT, London, United Kingdom

Email: hello@kybera.com

For the purposes of data protection law, Kybera Group (UK) Limited is the data controller.

2. The Information We Collect

We may collect and process the following categories of personal data:

  • Information You provide directly
  • Name
  • Company name
  • Job title
  • Email address
  • Telephone number
  • Any information included in enquiry messages
  • CVs and application materials submitted via our Careers page

The following information is collected automatically:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on the site
  • Referring website

This information is collected via cookies and analytics tools (see Section 8).

3. How We Use Your Information

We use personal data to:

  • Respond to enquiries
  • Provide information about our services
  • Arrange site assessments or technical briefings
  • Process job applications
  • Improve our website and services
  • Comply with legal obligations

We do not sell personal data.

4. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Legitimate Interests
  • Responding to business enquiries
  • Managing B2B relationships
  • mproving our website and services
  • Consent
  • Non-essential cookies
  • Marketing communications (where applicable)
  • Contractual Necessity
  • Processing job applications
  • Entering into commercial agreements
  • Legal Obligation
  • Compliance with applicable law

5. Recruitment Data

If you apply for a role with us, we will process your personal data for recruitment purposes, including:

  • CV and employment history
  • Interview notes
  • References
  • Right to work verification

Recruitment data is retained only as long as necessary for hiring purposes or to comply with legal obligations.

If you are unsuccessful, we may retain your details for a limited period unless you request deletion.

6. Data Sharing

We may share personal data with:

  • Professional advisers (legal, accounting)
  • IT service providers
  • Hosting providers
  • Applicant tracking system (ATS) providers
  • Analytics providers

We ensure that third parties process data in accordance with applicable data protection laws.

We do not sell or trade personal data.

7. International Transfers

Where data is transferred outside the UK or EEA (for example, to Cloud or analytics providers), we ensure appropriate safeguards are in place, such as:

  • Adequacy regulations
  • Standard Contractual Clauses
  • Equivalent legal mechanisms

8. Cookies

Our website uses cookies to:

  • Enable core site functionality
  • Analyse website performance
  • Improve user experience

Non-essential cookies are only activated with your consent.

For more information, please see our Cookie Policy.

9. Data Retention

We retain personal data only as long as necessary for:

  • The purpose it was collected
  • Legal or regulatory requirements
  • Resolving disputes

When data is no longer required, it is securely deleted or anonymised.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction
  • Request deletion
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise your rights, contact: hello@kybera.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

11. Data Security

We implement appropriate technical and organisational measures to protect personal data against:

  • Unauthorised access
  • Loss
  • Misuse
  • Disclosure

Access to personal data is limited to those who require it for legitimate business purposes.

12. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website.