Recruitment Privacy Notice

As of 19 June 2026

Kybera Group (UK) Limited (“we”, “us”, or “our”) is committed to protecting the privacy of individuals who apply for roles with us.

This notice explains how we collect, use, and store personal data during the recruitment process.

1. What Information We Collect

When you apply for a role, we may collect:

• Name and contact details
• CV and employment history
• Education and qualifications
• Interview notes
• Assessment results
• References (if applicable)
• Right to work documentation
• Any information you voluntarily provide

2. How We Use Your Information

We use recruitment data to:

• Assess your suitability for the role
• Communicate with you during the hiring process
• Conduct interviews and assessments
• Verify references and right to work status
• Make hiring decisions

If successful, your data may form part of your employment record.

3. Legal Basis for Processing

We process recruitment data on the basis of:

• Legitimate interests (assessing candidates)
• Contractual necessity (preparing to enter into employment)
• Legal obligation (right to work checks)
• Consent (where applicable)

4. Data Sharing

We may share recruitment data with:

• Applicant Tracking System (ATS) providers
• Interview panel members
• Professional advisers
• Background screening providers (if applicable)

We do not sell recruitment data.

5. Data Retention

If your application is unsuccessful, we may retain your information for a limited period (typically up to 12 months) unless you request deletion sooner.

If successful, your data will be retained in accordance with our employee data policies.

6. Your Rights

You have the right to:

• Access your data
• Request correction
• Request deletion
• Restrict processing
• Object to processing

To exercise your rights, contact: hello@kybera.com

7. Security

We take appropriate technical and organisational measures to protect recruitment data against unauthorised access, loss, or misuse.